2023 HR Insider Fall Newsletter

Fall 2023

Benefits O ur annual Open Enrollment period has closed, and your 2023-2024 benefit elections will be reflected on your October 6th paycheck. Please take this opportunity to review your benefits summary and deductions. If you switched medical or dental plans, you will receive new ID cards in the mail. You can always access digital and temporary cards by logging into your BCBS and GuardianLife accounts. You may find our benefits booklet, certificates of coverage, and plan summaries in SharePoint. HRA/FSA Contributions: On October 1, qualified employees who elected the HDHP medical plan received $500.00 into their employer FSA account. These funds may be used for medical/dental/vision expenses. As a reminder, FSA funds will be exhausted first. On January 1, 2024, employees who elected the PPO Medical Plan, will receive $1000.00 to a Medical Health Reimbursement Account (HRA) for medical/dental/vision expenses. For employees who elected the PPO HDHP Medical Plan, the EAA will contribute $3,499.99 to a Health Reim - bursement Account (HRA) for medical expenses and $1000.00 to a Health Reimbursement Account (HRA) for dental and vision expenses. Outside of Open Enrollment, you may make changes to your benefits only if you experience a Qualifying Life Event. Examples of Qualifying Life Events include marriage, divorce, spouse starting or leaving employment. You must notify and submit the applicable enrollment forms within 30 days from the date of the event to make changes. If you have questions, contact Hilda Campos. Open Enrollment Has Concluded!

Trakstar Performance Evaluations EAAAnnual Performance Evaluations are just around the corner! Here are some important deadlines to keep in mind as the year progresses: Human Resources

The Administrative Support team is ready to assist with tasks and/or special projects. If your team needs assistance, please submit these requests through ad- minsupport@edwardsaquifer.org. Be sure to include all relevant information required to complete the task (document, time, date, etc.,) Support Services include assistance with: • Leases & Sales • Well Construction Permits • Violation Letters Administrative Support Services 3. Be actively employed with the EAA in December An accrued personal leave balance of 240 hours must be maintained; therefore, only the hours above the 240- Training for Performance Evaluations for Supervisory Staff will be held, via Zoom, on November 2, 2023 and for Non-Supervisory Staff on November 15, 2023. Be on the lookout for more information from Human Resources. In the meantime, we encourage you to login to Trakstar and add notes regarding your performance. Taking notes is an important performance management tool as allevi- ates the stress of remembering projects/tasks completed throughout the year. It also allows you to efficiently assess your performance during the evaluation period. Refer to the HR Insider Summer newsletter for taking notes (Page 5). Personal Leave Buyback Employees who are eligible may participate in the Per- sonal Leave Buyback Program for 2023. To be eligible, an employee must have an accrued: 1. Personal leave balance of at least 240 hours by No - vember 30th; 2. Sick leave balance of at least 160 hours by Novem - ber 30th; and

hour threshold are eligible for the Personal Leave Buy- back. An employee may “sell” some of their accrued personal leave in increments of 8 hours up to a maxi- mum of 80 hours. If you meet this criteria and wish to participate in the Personal Leave Buyback, please complete and submit the Personal Leave Buyback form via NeoGov by De - cember 3, 2023. Forms received after this deadline will not be accepted. The Personal Leave Buyback payout will be paid in the second biweekly paycheck in De- cember.

• Registered & Unregistered Letters • ASR Contracts • Binding & Printing • Labels for Mass Mailing • Postage • Meeting Room Reservations • Special Event Support

Support Services is available to assist with any admin- istrative support task as needed. If you have questions regarding administrative support tasks/services, please reach out to Margaret Ross.

4 / 14

5 / 14