HR Insider Newsletter Winter 2021

Winter 2021

Insider Human Resources Respect | Collaboration | Integrity | Stewardship | Professionalism | Science

Winter Edition 2021 C O N T E N T S

Benefits

Health Reimbursement Arrangement (HRA)

Retirement

2021 457/IRA Contribution Limits

Training

2021 Employee Training Course Catalog

First Quarter Training Schedule

Wellness

Virtual Zumba Classes Qualifying Life Events

Humana Go 365

Records

New Year, New Folders

Using Quick Edit in SharePoint

Recruitment

New EAA merchandise will be distributed and/or mailed this month! Kyle Craig showing off a hoodie to keep you warm, a backpack big enough for your laptop, and other essentials to help you stay safe and organzied”!

Year End

New Partnership Spring Interns

Promotion

Kyle Craig promoted to Recharge Zone Protection Supervisor

Important Dates

Deadlines; Anniversaries; Birthdays and Events

CLICKABLE LINKS:

MEDICAL DENTAL FSA/DCAP/HRA

LIFE/AD&D/LTD

RETIREMENT

ICMA-RC

Winter 2021

Benefits HEALTH REIMBURSEMENT ARRANGEMENT (HRA)

After logging in, simply click on “Submit a Claim” and fill in the applicable information. The app also allows you to upload your claim validation. The app is available in the Google play store and the App Store. HEALTH REIMBURSEMENT ARRANGEMENT (HRA)

Y our 2021 HRA funds became available effective January 1, 2021. A health reimbursement arrangement (HRA) is an IRS approved, employer funded, tax-ad- vantaged health benefit used to reimburse employees and their dependents for qualified medical expenses. Your 2021 HRA amount is tied to the medical plan you selected during open enrollment or as a new hire. As a reminder, the HRA structure for enrollees in the Hu- mana HDHP plan have changed for 2021. See the table below for contribution amounts.

Human Resources is in the process of migrating all forms to NeoGov eForms. eForms will put an end to our manual paper workflows and will automate the process for submitting and approving documents. Forms to be included in this new paperless process will be the Business Card Order, Photo Release Preference, Request to Attend Conference, Emergency Contact Form, Fitness Waiver, Public Access Preference, Vehicle Information, Sick Leave Pool Donation Request, EAC Pledge Form, Qualifying Life Event, ICMA-RC Change Form and so much more! Stay tuned for more information and training guides to be released to staff in the coming weeks. EFORMS COMING SOON!

2021 HRA Contribution Humana NPOS

Humana HDHP

NPOS Plan On April 1st, up to $2,500 of your 2020 HRA funds will rollover to your medical HRA. The remaining funds will roll over to your RHS account. For example, if you have $5,000 in your 2020 HRA account, $2,500 will rollover to your 2021 HRA’s with $1,500 deposited to the Medical HRA and $1,000 de- posited to the Dental/Vision HRA. The remaining $2,500 will roll over to your RHS account. Participa- tion in the RHS is mandatory and employees may not choose to opt out of this program. At separation from employment, employees who are enrolled in the RHS and meet the vesting period of five years of consecu - tive full-time service will be eligible to receive funds from their RHS account to pay for medical expenses. You can view your balance by logging in to your ICMA account at ICMARC account access and clicking on plan #801871. For more information, please refer to the General Managers memo in SharePoint. Easily Submit Reimbursement Through the Profi - cient Connect App If you find yourself needing to submit a reimbursement during the run-off period, you may request reimburse - ment online through ProficientConnect.com or through the Proficient Connect app. As a reminder, you cannot use your Proficient credit card to pay for 2020 claims during the run-off period. The Proficient Connect app has made it easier than ever to submit a reimbursement.

Medical

$1,000.00

$3,499.99

QUALIFYING LIFE EVENTS

Dental & Vision

Not applicable

$1,000.00

You can view your balance by logging in to your Profi - cient account at ProficientConnect.com . If you have an outstanding balance in your 2020 HRA account, your funds will rollover mid-April to your 2021 account af- ter a 90-day run-of period which ends on March 31, 2021. The run-off period allows you to submit expen - ses incurred in 2020. HDHP Plan On April Employer Contribution to HRA Total Contribution: $4,999.99

Life events (such as birth of a child, a marriage, or a spouse gaining/losing employment) are major events in our lives that can have a big influence on our benefit needs. Please remember that you must notify Human Resources of any qualifying event within 30 days if you need to make changes to your benefits. Once 30 days has passed, you can only make changes during the next Open Enrollment period for the following plan year.

LOOK BACK AT 2020

1st, up to $1500.00 of your 2020 HRA funds will roll over to your me- dical HRA. Then, up to $ 1 0 0 0 . 0 0

HRA Medical

$1,000.00 $3,499.99

”As I stated in our recent divisional meetings, I feel extremely grateful to each of you for sustaining the EAA mission through an extraordinarily unusual and challenging 2020. None of us could have anticipated such a topsy-turvy year and yet we persevered and, in fact, thrived. As I look back now at the year that was, I am awestruck by your resilience and humbled by the privilege I have been granted to call you partners in such a rewarding pursuit of excellence. Thank you again for your many contributions to the EAA in 2020, and best wishes to you and your loved ones for a healthy and prosperous 2021. “

HRA

HRA Dental/Vision

$500

FSA

FSA Medical

Maximum prior year rollover to HRAMedical Account is limited to $1,500 Maximum prior year rollover to HRA Dental/Vision Account is limited to $1,000 Remainder of HRA funds will rollover to RHS Account

from your remaining 2020 HRA funds will roll over to your dental and vision HRA. After, any remaining 2020 HRA funds will roll over into a Retirement Heal- th Savings (RHS) account administered by ICMA-RC. This means that for HDHP enrollees, you may have up to $4,999.99 in your medical HRA and $2,000.00 in your dental and vision HRA, after the run-off period.

Roland Ruiz General Manager

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Winter 2021

Retirement 2021 CONTRIBUTION LIMITS The contribution limits for employees who partici- pate in our 457 plans have remained the same as in 2020 at $19,500.00. The catch up contribution limit for employees aged 50 or older also remains unchanged at $6,500. If you are 50 or older in 2021 you can contribute a total of $26,000 for the year. The limit on annual contributions to a traditional or Roth Individual Retirement Account (IRA), will re- main the same as in 2020 at $6,000.00. If you are age 50 or older, you can contribute an additional $1,000 for a total of $7,000.00. If you are within three years of the normal retirement age, you can take advantage of the Pre-Retirement Catch-Up. This 457 deferred compensation plan allows you to contribute up to double the regular 457 deferral limit in effect for the current year. This means, for The 2021 Employee Training Course Catalog is now available in SharePoint! As you review the catalog, you will notice the events organized in two ways – Schedule at a Glance & Schedule by Category/Department. The Schedule at a Glance will allow you to view the scheduled events by each month for the current year. The Sched- ule by Category/Department will allow you to view the scheduled events by category and provides the platform where these events will take place. We hope you find this catalog helpful as you plan the year ahead. Since all events for 2021 will be conducted through vari- ous virtual platforms. Information, including appropriate links to register and/or attend the event, will be posted to the HR Calendar of Events in SharePoint as it becomes available. Information will also be sent out to staff on a regular basis, as is our custom. For events being conduct- ed via MS Teams, a meeting invite will be sent from the meeting organizer. If you have any questions regarding an event or need assistance, please contact Margaret Ross (210) 477-5110. Training

1ST QUARTER TRAININGS JANUARY 01/20/2021 Intacct Refresher: Requisitions, Pos & Reimbursements 10:00am-11:00am Deana Watson, Finance Associate and Laura Her- nandez, Finance Supervisor for Financial Services will discuss the process for requisitions, purchase orders and staff expense reimbursements through Intacct. Topics include how to submit a requisi- tions, how to upload documentation, and how to monitor your own expenses. Click to Join Zoom on the day of the event. 01/27/2021 Fleet Management (Mandatory for EAA Drivers & Supervisors) 10:00am- 11:00am Latifah Jackson, Contract & Business Develop- ment Lead will discuss the responsibilities for those who have EAA vehicles assigned to them. Topics include how to care for the vehicle, driv- er responsibilities, routine maintenance and other items of responsibilities. This event is mandato- ry for EAA Drivers and their supervisors. If you are included in this group, you will receive an MS Teams invitation from Latifah Jackson to join the discussion. FEBRUARY 02/04/2021 ACI Specialty Benefits Webinar: Exercising Away from the Office 10:00am- 11:00am Don’t let a busy schedule prevent you from mak- ing your health a priority. During this webinar, you will learn tips and tricks for finding time to exercise between work, home and life’s respon- sibilities. Click to Join Zoom on the day of the event. 02/25/2021 Contract & Procurement Proce- dures 10:00am-11:00am Latifah Jackson, Contract & Business Develop- ment Lead will discuss the EAA contract and pro- curement procedures. It is the policy of the EAA

2021, you may contribute up to a maximum of $39,000 to the Pre-Retirement Catch-Up Plan. Please login to Sharepoint HR>Employee Forms> Retirement and complete the appropriate form if you would like to enroll or make contribution changes to any of these plans. Please contact Hilda Campos at (210) 477-8508 if you need additional information or have questions regarding these plans.

to secure the highest quality goods and services for EAA funds available. This includes awarding con- tracts to those vendors that provide the most ad- vantageous goods capable of meeting the needs of the organization. This session will review the EAA Procurement Procedures, M/WBE Program and Inclusion Initiatives. Topics include procurement thresholds and types, procurement methods, con- tract and agreements, and the M/WBE. Click to Join Zoom on the day of the event. MARCH 03/16/2021 HR 101: The Hiring Process for Internship & Work-study Programs 10:00am- 11:00am Maggie Veliz, Employment Administrator will re- view the hiring process, internship and CFWS pro- gram options. Click to Join Zoom on the day of the event. 03/25/2021 ICMA-RC Seminar: Pay for Future Health Care Cost – VantageCare RHS 10:00am-11:00am Rising health care costs are a major concerns, es- pecially in retirement. Your Retirement Health Savings Plan helps you pay for future health care with tax advantages. It was created exclusively for public sector employees. This session will review how the plan works and different approaches to in - vesting in the plan. Click ICMA-RC Seminar to Register and/or Sign Up for Counseling for the event.

Employee Training Course Catalog 2021 Guide for Edwards Aquifer Authority Employees

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Winter 2021

Wellness In November of 2020, we launched virtual Zumba which takes place every Wednesday! This class is host- ed by YMCA trainer, Tonya, who provides energetic

It’s 2021! Which means it’s time to start adding new 2021 folders into your records and active areas in Sha- rePoint. Click HERE for step-by-step instructions on creating a new folder in SharePoint. NEWYEAR, NEW FOLDERS Records USING QUICK EDIT IN SHAREPOINT You may often have to edit properties or me- tadata for multiple items or documents after uploading. Editing items separately can be a frustrating task. Wouldn’t it be nice if you co- uld edit properties in one shot? Well you can! With Quick Edit you can mass edit items in a Document Library or List. Click HERE for step-by-step instructions on using Quick Edit.

VIRTUAL ZUMBA CLASSES EVERYWEDNESDAY

you an easy 45 minutes of fun aerobic activity! Even if you have never tried Zumba before, the cho- reography is easy and fun to learn! Classes consist of

and upbeat choreography to get your feet moving and heart pump- ing! Zumba is a fitness program that combines Latin and international music with dance moves to help improve cardiovascular fitness. Zumba is an aerobic activity that can count toward the amount of aerobic activity recommended for

a series of dance songs, each one with highly choreographed dance movements that build on each other. The first song offers a slower beat to help you get warmed up, with each successive song building in intensity and challenge, with a few lower-intensity dance series built-in for recovery. The workout wraps up with a cool-down song. We hope that you can join in every

most healthy adults by the Department of Health and Human Services. The guidelines recommend at least 150 minutes of moderate aerobic activity or 75 minutes of vigorous aerobic activity a week, or a combination of moderate and vigorous activity. Our weekly class gives

Wednesday from 12:00pm – 12:45pm. To add this event to your Outlook calendar, click here. Please submit the waiver of release form to Hilda Cam- pos on or before your first class.

HUMANA GO 365

As a Go365 member, there are many ways to earn points and redeem your bucks. To earn points now, you can re-take your health assess- ment to keep your detailed health report current and to unlock acti- vities. You can also earn points for completing a vision exam, den- tal exam, or a biometric screening at your primary care physician’s office. If completing a biometric screening with your doctor, you must submit this form within 90 days of the screening. To submit the form login to your Humana portal, click Go365 from your home page, click Activities, click Prevention, click “View Details” in the biometric screening square, and enter your results and click “Choose File” to attach your completed form.to the Go365 program this year. Click here to see what other activities can earn you points. To earn points for your at home workouts, you can submit a photo such as a selfie during your workout or a screenshot of your workout video/app, within 7 days of completing your workout. To do this, open the Go365 app, click on Activities, select “Verify your wor- kouts” and upload your photo!

KICK OFF 2021 RIGHT

3K-9K WALK/RUN FOR 250 POINTS

5 5k 5k.

9K-20K WALK/RUN FOR 350 POINTS

RUN/WALKING AWAY FROM 2020 VIRTUAL ATHLETIC EVENTS FOR GO365 FOR ALL OF JANUARY !! THE PERSON WITH THE MOST MILES AND BIB ENTRIES WILL WIN A GO365 YOGA MAT

OVER 21K WALK/RUN FOR 500 POINTS

COMPLETE THE EVENT AND SUBMIT RESULTS USING THE QR CODE OR LINK (GO365 LOGO) TO RECEIVE A BIB/PROOF MUST SHOW DISTANCE/LAST ENTRY ACCEPTED ON 2/15

Scan me:

And....you could win a Go365 Yoga Mat

*Bibs are sent out once a week. Submissions received by 12AM on Mondays will receive a bib by the following Friday. If you complete multiple events expect separate emails with bibs for each event.

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Winter 2021

Recruitment NEW PARTNERSHIPS IN 2021

Anniversaries We would like to recognize and congratulate this quarter’s EAA anniversaries. Thank you for your service and we wish you many more successful years ahead! Name Date Of Hire Recognized at Board Years of Service Roger Andrade 12/19/2005 01/12/2021 15 Years Joe Gonzalez 12/19/2005 01/12/2021 15 Years Roel Loera 12/19/2005 01/12/2021 15 Years Ben Urbanczyk 12/19/2005 01/12/2021 15 Years Deadlines

The EAA is happy to announce that it is working on a new partnership with the University of Incarnate Word to establish a partnership with their Com- munity Federal Work Study Program! We look forward to welcoming our first University of Incarnate Word Community Federal Work Study student in the spring.

CURRENT VACANCIES Recharge Zone Protection Coordinator Land Stewardship Project Manager Promotion

NEW SPRING INTERNS

and Events January 01 New Year’s Day - EAA Closed January 08 Timesheets Due January 14 January 20 Intacct Refresher January 22 Timesheets Due January 27 Fleet Management Training January 29 Payday February 04 ACI Specialty Benefits Webinar February 05 Timesheets Due February 11 February 12 Payday February 15 President’s Day - EAA Closed February 19 Timesheets Due February 25 Contract & Procurement Procedures February 26 Payday March 02 Texas Independence Day - State Holiday March 05 Timesheets Due March 11 EAAVirtual Staff Meeting via Zoom March 12 Payday March 16 HR 101: The Hiring Process March 19 Timesheets Due March 25 ICMA-RC Seminar March 26 Payday EAAVirtual Staff Meeting via Zoom January 15 Payday January 18 Martin Luther King Jr. Day - EAA Closed January 19 Confederate Heroes Day - State Holiday EAAVirtual Staff Meeting via Zoom

Alexa Solis - Communications Intern

1st Quarter Birthdays

Alexa joined the EAA on January 11, 2021. Alexa is currently pur- suing a Bachelor of Arts degree in Human Communication and Busi- ness from Trinity University with an expected graduation date of May 2021.

We are pleased to announce Kyle Craig has been promoted to Recharge Zone Protection Supervisor effective November 28, 2020. Kyle began his employment with the EAA on February 2, 2015 as an En-

Jessica Quintanilla Bryan Anderson Michael De La Garza Charles Bradshaw Mounika Dereddy Emily Thompson Jared Morris Jamie Childers Sandy Haglund Joe Gonzalez Roberto Esquilin Joseph Sterzenback Destiny Acosta Paul Bertetti Newfel Mazari Kristy Kollaus Elizabeth Posada Isabel Martinez Laura Hernandez Robin Tremallo Jennifer Wong-Esparza

January 4 January 9 January 16 January 20 January 20 January 30 February 7 February 9 February 16 February 17 February 18 February 23 February 26

vironmental Coordinator. In his new role, Kyle will be responsible for supervising the implementation of pro- grams of the Edwards Aquifer Recharge Zone, facili- tating the review and analysis of water pollution and abatement plans, and overseeing site inspection work re- lated to regulated substances and storage tank facilities. He will also review applications and develop regulatory guidance documents. Kyle holds a Bachelor of Arts de- gree in History from the University of Texas at San Anto- nio and has over 12 years of experience in environmental regulation. Congratulations Kyle!!! Retirement

Gabriela Vara - Communications Intern

Gabriela joined the EAA on January 11, 2021. Gabriela is cu- rrently pursuing a Master of Scien- ce in Environmental Science and Ecology from Texas A&M Uni- versity with an expected gradua- tion date of December 2021.

March 3 March 3 March 5 March 7 March 11 March 17 March 21 March 22 March 26 Match 30

Happy retirement wishes to Jim Winterle and his family! Jim will be enjoying his retirement villa in Mexico with his wife Flora. We wish him the very best and greatly appreciate his contributions to the EAA!

Maggie Veliz Sarah Valdez

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