HR Insider Winter 2026 edition

Winter 2026

BENEFITS

HUMAN RESOURCES

Security In Focus Understanding Our EAA Badge Access System

HRA Runoff & Claim Substantiation Reminder

Y our 2026 Health Reim bursment Account funds became available on Jan uary 1, 2026. Your 2026 HRA amount is tied to the medical plan you selected during open enrollment or as a new hire. See table for contribution amounts. You can view your balance by logging in to your Proficient ac count at ProficientConnect.com. If you have unused funds in your 2025 HRA accounts, your funds will roll over at the end of April to your 2026 account after the 90-day run-off period has ended. The deadline to submit reim bursement claims or substation for expenses incurred in 2025 is March 31, 2026. To submit a reimbursement during the run off period, submit your claim information through Proficient Connect.com or by downloading the Proficient Connect app. Claim Substantiation If you have claims that require substantiation such as a receipt, invoice or EOB, please submit them as soon as possible. A delay in the upload of the substanti ation will cause a delay in HRA rollovers for all staff. HR will be in contact with you in March if you have claims that require sub stantiation. If the substantiation is not submitted, you will need to pay back the amount of your claims via check or money order.

I n today’s ever-evolving world, maintaining a se cure and safe workplace is paramount. Our orga nization relies on a comprehensive badge access system as a cornerstone of our security measures, ensuring that only authorized individuals can access specific areas within our facilities. How it works: Our badge access system uses individual ID badges with a unique identifier for each authorized person. When you present your badge to a reader at an en try point, such as the front door or gate, the reader communicates with a central system to verify your authorization for that area. If the credentials match, the system unlocks the door or gate; if not, access is denied. Benefits of our badge access system: • Enhanced Security: By restricting access to autho rized individuals, the system significantly reduces the risk of unauthorized entry into restricted areas outside of the EAA staff. This protects valuable assets, confidential information, and most impor tantly, our personnel. • Audit Trails: Every access event is logged, creating a detailed record of who accessed, what area, and when. This information is invaluable for investi gations, compliance purposes, and maintaining transparency within the organization. 2026 EAA Calendar and Holiday Schedule We are pleased to present the 2026 EAA Calendar and Holiday Schedule, created to provide clarity and help everyone plan more effectively for the up coming year. These calendars act as a central resource for key dates, timesheet deadlines, and organizational holidays. Both calendars are available via SharePoint or by clicking below. 2026 Holiday Schedule 2026 EAA Calendar

HDHP Plan If you are enrolled in the HDHP plan, up to $1500.00 of your medi cal 2025 HRA funds will rollover to your 2026 medical HRA. Up to $1000.00 of your 2025 dental and vision HRA

• Operation Efficiency: Compared to a traditional lock-and-key system, badge access is more effi cient, eliminating the need to rekey locks. • Visitor Management: The system facilitates secu re visitor management by allowing the issuance of temporary badges along with a sign-in sheet. Both have proven to provide a clear record of visitors’ presence. Your role in maintaining security: While our badge access system provides robust se curity, its effectiveness relies on everyone’s commit ment to security protocols. Please remember to: » Always keep your badge with you on the premises to ensure security and safety for all staff. » Never share your badge or let others use it. » Be aware of your surroundings, and do not let an unknown person “piggyback” on your badge ac cess. » Immediately report lost or stolen badges to Hu man Resources. In the event you need to be reissued a new badge, please contact Trish, Human Resources Associate as soon as possible. By understanding and following these guidelines, ev eryone can help create a safer and more secure envi ronment within the organization.

2026 HRA Contribution

Plan Name

BCBS Medical HDHP $3,499.99 BCBS Medical PPO $1,000.00 Dental & Vision $1,000.00

rollover amounts will roll over to your Retirement Health Savings Plan (RHS) account. The RHS is mandatory, and employees may not choose to opt out of this pro gram. At separation from em ployment, employees who are en rolled in the RHS and who meet the vesting period of five years of consecutive full-time service will be eligible to receive funds from their RHS account to pay for medical expenses. You can view your balance by logging in to your MissionSquare account at www.missionsq.org and clicking on plan #801871.

funds will roll over to your 2026 dental and vision HRA. Any re maining funds will roll over into a Retirement Health Savings

(RHS) account. PPO Plan

If you are enrolled in the PPO plan, up to $2,500.00 of your 2025 HRA funds will roll over to your 2026 HRA funds. Retirement Health Savings Plan Overview Any funds remaining over the

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